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Author Guidelines

Aim and Scope

Applied Medical Informatics (Appl Med Inform) publishes mainly high quality original articles and reviews in the field of medical informatics and applications of information technology in medicine, dentistry and pharmacy; medical, dentistry and pharmacology statistics; clinical and preclinical research that use statistics and informatics approaches; and research methodology. The interdisciplinary areas of the journals are as: Probabilities and statistics, Modelling and Calculus Theory, Software Systems, Organization of calculus systems, Computer Science and Information Technology, Medicine, Dentistry and Pharmacy.

Publishing in Applied Medical Informatics is free of charge. If your work is of good quality and fits the journal scope, we welcome it for peer reviewing. If you decide to submit your paper, please ease our work by carefully adhering to our journal requirements.

Description of Manuscripts Types

Applied Medical Informatics welcomes manuscripts in the following categories:

• Research articles will provide detailed description of scientific findings within the scope of the journal. The manuscript should not exceed 8 printed pages (4400 words including tables and references). This type of articles should contain structured abstract (200-250 words), divided as Aim-Material and Methods-Results-Conclusions. The manuscript should be organized following IMRAD structure: Introduction, Material and Methods, Results, Discussion, Conclusions, Acknowledgments and References. The manuscript must be formatted according to guidance below.
• Reviews will be focused on a significantly important topics related to journals’ aim. Reviews should contain unstructured abstract (100 – 150 words), up to five keywords and should incorporate a judicious use of tables, figures, schemes and references.
• Perspectives will follow the general scope of reviews but will have a focus on the future predictions rather than past results.
• Research Letters will be short version of a Research Article. The discussion could be integrated in the same section with the results as 'Results and Discussion' section; 'Conclusions and Future Directions' are optional.
• Editorials and Commentaries will be invited by the Editor to provide focused viewpoints of specific topics of interest. It must be written as continuous text without subheadings.
• Technology Platform will be invited by the Editor to provide focused description of state-of-the-art R&D tools, methods and knowledge systems significant to specific topics of interest in medical informatics, medical statistics or research methodology. Could be written as continuous text without subheadings.

Covering letter: Please submitt with the manuscript the filled and signed covering letter.

Manuscript Preparation

The manuscript should be written in English (US / UK spell) in a clear, concise and precise style. If you have any questions (regarding manuscript preparation, submission...) or maybe you encounter difficulties during the use of the website, please don't hesitate to ask for help: infoadmin@umfcluj.ro

Please use the template file when preparing the manuscript. Publishing in Applied Medical Informatics is free, so please ease our work by carefully adhering to our journal requirements.

The research articles must be divided into the following sections:

Title: The title of the article should be precise and brief and must not be more than 15 words. Authors should avoid the use of abbreviations.

Title page: Title page should include paper title, author(s) full name and affiliation, corresponding author(s) names complete affiliation/address, along with phone, fax and email.

Abstract: An abstract of maximum 250 words should be typed on a separate page in a form of a single paragraph and should be written in an informative style (purpose, basic methods, main results and principal conclusions).

Keywords: he content of the paper should be characterized by at least 3 and not more that 5 keywords in English (use MeSH when is appropriate) at the end of the abstract.

Introduction: Provide a context or background for the study (i.e., the nature of the problem and its significance). State the specific purpose or research objective of, or hypothesis tested by, the study or observation at the end of this section.

Give only strictly pertinent references and do not include data or conclusions from the work being reported.

Reference list. References are numbered in the list in the order they first appear in the text. The abbreviation of the journals can be found at: http://www.ncbi.nlm.nih.gov/sites/entrez?db=journals. For more information about reference style and format consult National Library of Medicine’s Citing Medicine.

Material and Method:

• The Methods section should include only information that was available at the time the plan or protocol for the study was written; all information obtained during the conduct of the study belongs in the Results section.

• Technical information. Identify the methods, apparatus (give the manufacturer’s name and address in parentheses), and procedures in sufficient detail to allow other researchers to reproduce the study. Briefly describe for methods that have been published but are not well known (provide also the references). Describe in details new or substantially modified methods, give reasons for using them, and evaluate their limitations.

• Statistics. Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Define statistical terms, abbreviations, and most symbols. Specify the computer software used.

• Results or System developed: Present your results in logical sequence in the text, tables, and illustrations, giving the main or most important findings first. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations.

Give numeric results not only as derivatives (for example, percentages) but also as the absolute numbers from which the derivatives were calculated, and specify the statistical methods used to analyze them. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables. Avoid non-technical uses of technical terms in statistics, such as “random” (which implies a randomizing device), “normal,” “significant,” “correlations,” and “sample.”

Discussion: Emphasize the new and important aspects of the study and the conclusions that follow from them. Do not repeat in detail data or other material given in the Introduction or the Results section.

State new hypotheses when warranted, but clearly label them as such.

Conclusion(s): Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data.

List of abbreviations (if any)

Ethical Issues (if any): Provide clear statement on the ethical issues if clinical or animal research has been conducted if applied.

Conflict of interest (if any): Conflict of interest statement, patient confidentiality issues, and permissions. Where an author gives no conflict of interest, the listing will read 'The author(s) declare that they have no conflict of interest'.

Authors' Contributions (not compulsory): The contributions of authors to the manuscript should be specified in this section. (Suggestion: AB carried defined the aim of research and the design of experiment. CD carried out the experiments. EF participated in the design of the study and performed the statistical analysis. GH coordinate and helped to draft the manuscript. All authors read and approved the final manuscript.

Acknowledgements (if any): Please acknowledge anyone (individual/company/institution) who has contributed to the study by making substantial contributions to conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting the manuscript or revising it critically for important intellectual content. Please list the source(s) of funding for the study (if any), for each author, and for the manuscript preparation in the acknowledgements section.

References: References must be listed in the Vancouver Style only. All references should be numbered sequentially [in square brackets] in the text and listed in the same numerical order in the Reference section.

References by example:

Journal Reference:

1. Martin JM, Jabot F, Marrel P. How to Organise the Medical Data of Chronically III Patients in the Computer. Meth Inform Med 2001;24:5-12. (journal article)
2. Kim E, Han JY, Moon TJ, Shaw B, Shah DV, McTavish FM, Gustafson DH. The process and effect of supportive message expression and reception in online breast cancer support groups. Psychooncology. 2011 Mar 17. doi: 10.1002/pon.1942. (journal article online first)
3. Lemanek K. Adherence issues in the medical management of asthma. J Pediatr Psychol [Internet]. 1990 [cited 2010 Apr 22];15(4):437-58. Available from: URL: http://jpepsy.oxfordjournals.org/cgi/reprint /15/4/437 (electronic journal article)

Book and book chapter Reference:

1. Fauci AS, Braunwald E, Isselbacher KJ, Wilson JD, Martin JB, Kasper DL, et al, editors. Harrison’s principles of internal medicine. 14th ed. New York: McGraw Hill, Health Professions Division; 1998. (book)
2. Walker HK, Hall WD, Hurst JW. Clinical Methods. The History, Physical, and Laboratory Examinations. 3rd ed. Boston: Butterworths; [online] 1990 [cited 2011 March 20]. Available from: URL: http://www.ncbi.nlm.nih.gov/books/NBK201/ (electronic book)
3. Speroff L, Fritz MA. Clinical gynaecologic endocrinology and infertility. 7th ed. Philadelphia: Lippincott Williams and Wilkins; 2005. Chapter 29, Endometriosis; p. 1103-33. (book chapter)

Conference paper:

1. Bolboacă S, Jäntschi L. Binomial distribution sample confidence intervals estimation for positive and negative likelihood ratio medical key parameters. AMIA Annu Symp Proc. 2005:66-70.

Thesis:

1. Yousof Ali Abdulla Al-Hammadi. Toxins and Their Phytoremediation Behavioural Correlation for Malicious Bot Detection [PhD thesis]. University of Nottingham; 2010. [cited 2011 March 20] Available from: URL: http://ima.ac.uk/papers/al-hammadi_thesis.pdf, 2010.

Webpages:

1. Atherton J. Behaviour modification [Internet]. 2010 [updated 2010 Feb 10; cited 2011 March 10]. Available from: http://www.learningandteaching.info /learning/behaviour_mod.htm

Supportive/supplementary material (if any)

Ethical considerations

Applied Medical Informatics adheres to ethical standards of puplishing medical research. Our journal follow the Uniform Requirements for Manuscripts Submitted to Biomedical Journals and are as follows:

• Human and animal research

The researches involving humans or animals must have been approaved by the authors’ institutional committeee(s) board. The board must be named by the authors in the manuscript.

Human research: Informed consent must be obtained (or the reason for lack of consent explained, e.g. the data were analyzed anonymously). All clinical investigation must have been conducted according to the principles expressed in the "Declaration of Helsinki" whenever the research involed human participants. The use of informed consent must be stated in the Methods section (written or oral). If informed consent was oral the following information must be provided in the Methods section: ▪ the reason for the impossibility to obtain the written consent; ▪ the committee board approved the use of oral consent; ▪ the method used to documented the consent. Authors should be able to submit, upon request, a statement from the research ethics committee indicationg the approaval of the research. We also encourage authors to submit a sample of patient consent form as supplementary material.

Animal research: The reseaches involving animals must be conducted accroding to national and internationl rules, regulations and guidelines. Authors must include in Material and Methods section details of animal welfare and steps taken to ameliorate suffering whenever animals were studied. The institution that approved the study must be named, and it must be stated in the paper that the study was conducted adhering to the institution's guidelines for animal research.

• Patient Privacy and Informed Consent for Publication

According to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals:

• „Patients have a right to privacy that should not be infringed without informed consent. Identifying information … should not be published in written descriptions, photographs, and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that the patient be shown the manuscript to be published.”
• “Complete anonymity is difficult to achieve, however, and informed consent for publication should be obtained if there is any doubt.” If data is changed to protect anonymity, authors should provide assurance that alterations of the data do not distort scientific meaning.
• „When informed consent has been obtained it should be indicated in the published article."

If you have any questions (regarding Journal scope, manuscript preparation, submissio, or others) or maybe you encounter difficulties during the use of the website, please don't hesitate to ask for help: infoadmin@umfcluj.ro

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

1. The submission has not been previously published in any language, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

2. The submission file is in Microsoft Word up to 2003, document file format.
3. Where available, URLs for the references have been provided and are active hyperlinks.
4. The text is single-spaced; Garamond 11-point font. All illustrations, figures, and tables are placed within the text at the appropriate points, NOT at the end of the manuscript.
5. The text adheres to the stylistic (use the template) and bibliographic requirements outlined in the Author Guidelines, which is found in For Authors.
6. Please make sure you have downloaded the covering letter. In order to submit the paper all authors have to agree with its content, and to sign it. The scanned image can be uploaded at the last step of the submission proces (Step 4. Uploading Supplementary Files), or it can be sent by e-mail to the Editorial Office (ami@umfcluj.ro).
7. By ticking this box you provide your consent with the Privacy policy of the website.

Privacy Statement

Privacy Policy

In accordance with the article 13 of the EU General Data Protection Regulation (GDPR) 2016/679, the Data Controller, Applied Medical Informatics (ami.info.umfcluj.ro) journal (in the person of the legal representative pro-tempore, with headquarters presented in the contact page - hereafter named AMI) guarantees the observance of the rules on personal data protection.

This privacy policy sets out how this journal uses and protects any information that you give when you use this website.

This journal may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25 may 2018.

The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication. The personal data gathered and will not be given to third parties.

This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research  reported here.

Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

The present privacy sets the legal basis upon which the personal data collected will be used:

1. Their principal use is solely related to the services offered by the journal, i.e., submission of scientific manuscripts to be evaluated for publication; request to evaluate scientific contributions (referee); correspondence with the corresponding Author during the editing workflow of the article; newsletter informing about the publication of the most recent issue, or informing about changes in the policies of the website.
2. The user’s consent is requested before entering personal data.
3. By no means the collected data will be sold or disclosed to third parties.

What we collect

We may collect the following information:

• When a user creates an account on the website: first name, last name, username, email address, and password (encrypted) - that are required.

• When a manuscript is submitted to a PKP application, contributor information is
  included. Contributors can be authors, translators, volume editors, and so on.
  This information is stored as submission metadata and is provided as part of
  any published manuscript record. Only the first name, last name, email address and country fields are required.

• Other information that is not mandatory, only if it is provided by the user (Salutation, Middle name, Suffix, Gender, ORCiD ID, Website, Mailing Address, Country, Phone, Fax, Affiliation, Biography, Registration date, Last login date, Locales, Reviewing interests, Role registrations (author, reader, and/or reviewer)), while creating an account, or while submitting a manuscript.

• The website tracks workflow information, mostly as submission-specific
  editorial history. The system tracks:All actions taken on a submission, and by whom; All notifications sent regarding a submission (including who sent and
  received the notification); All reviewer recommendations; All editorial decisions; All files uploaded as part of the submission process, including files that may have personally identifying information in the form of file metadata or in the files themselves.
• General visitor information: Cookie information, to manage session history. Optionally, detailed usage log data, including: IP address; pages visited; date visited; and browser information, in application log files. Optionally, country, region and city information, in the metrics database. Other data may be tracked, either on the server or via third parties: Script loads from CDN servers; IP address information (including date, browser, etc.) in web server logs (separate from application log files as part of the Usage Statistics plugin).

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.

• We may use the information to improve our products and services.

• Information from the user registration. This information is available to the user via their User Profile (and, with the exception of the username and dates, can be edited). System administrators, journal managers, and editors can also access and edit this data (except the username and dates) via the application back end. The data is not otherwise publicly available.
  
• Information about submissions of mauscripts. This information is available to almost any submission participant, with some restrictions to preserve the blind peer review process. In short: contributing authors, editors and editorial assistants can all see this data; in most cases, only editorial staff can edit this data after submission. Most importantly: once a submission has been published, this data is made publicly available online in a variety of ways. It is available on the submission home page to readers, is available to indexing services in underlying metadata tags, is available via an OAI-PMH endpoint for harvesting, and may be made available in any number of ways via other system plugins.
• Information about workflow. Submission participants have access to different amounts of workflow data depending on their role. Journal managers and editors can access all submission data; section editors and editorial assistants can access all submission data only for those submissions to which they have been assigned;
  authors have limited access to their own submissions and are only able to see 10the data they have supplied, or that editorial staff have explicitly made available to them.
  

• We may from time to time send emails regarding new issues being published, information about the submission or editorial process, or other information regarding website activity, as well as promotional emailsabout new products, special offers or other information which we think you may find interesting using the email address which you have provided, in accordance with the current regulations, being understood that the person concerned has the right to object to this use at any time.

• Additional information (such as domain names, IP addresses and browser types), detected through our website, are used to track traffic statistics.

• The data will be processed only by those with the authority to do so, nominated by the owner to deal with relationships with clients. In no way shall they be circulated or disclosed to third parties, either national or international.

• The data will be stored in a form that allows the identification of the person concerned for a period not exceeding that necessary to fulfill the purposes for which they were collected.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• whenever you are asked to fill in a form on the website, please make sure you enter only the information you want to be accessible.

• you can edit at any time what you completed in the filled forms, to erase or to modify what you entered before.

• at any time users can decide to retract or request the cancellation, modification or update of any personal information in our possession, either doing it personally by accessing their personal area, using their credentials (username and password), or by sending an e-mail to contact address.
• you may request details of personal information which we hold about you under the GDRP. If you would like a copy of the information held on you please write to the website contact address.
• any author or contributor not registered in the system that wishes to anonymize their data can contact the journal editorial team who will do it for them.

Users' rights:

1. To receive confirmation of the existence of their personal data in the database of the Controller, and right to access them by means of log in data (username and password), or by contacting the Controller.
2. To know the objectives and scopes, the legal basis and methods of treatment of the data
3. To know who the appointed person responsible for the treatment of data is
4. To modify, integrate, and/or update their data, in accordance with the service requested and offered by the journal;
5. To cancel their data if treated in violation of the law. There are certain specific cases, however, in which the journal must maintain the collected data, and cannot cancel them. For instance, if the data inserted are of users who have acted as Authors, Reviewers and/or Subscribers to the journal, these data are necessary to the regular and legitimate functioning of the website.
6. To withdraw their consent to the treatment of data, in accordance with the previous point.
7. To lodge a complaint with the competent supervisory authority identified under art. 77 of EU Regulation 2016/679 in the case of alleged violation of the regulations governing the processing of personal data.

Cookies

To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.

What are cookies

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How we use cookies

A cookie (containing in its name “OJSSID”) is created when first visiting a PKP application and is stored on the visitor’s computer. It is only used to store a session ID, and to facilitate logins. (If the visitor blocks cookies, the website will still work properly, though they will not be able to log in.)

A number of our pages use cookies to remember:

• to allow the log in, submission of manuscripts, and the editorial process
• your display preferences, such as font size
• if you have agreed (or not) to our use of cookies on this site

Also, some youtube.com videos embedded in our pages, that are supplimentary files of the published manuscripts, use a cookie to gather statistics on how you got there and what videos you visited.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website - log in, submission, and editorial process, but this will not impede you accessing published manuscripts.

Different types of cookies exist. We report below some kinds of cookies that can be used in this website, and a brief description of the purpose of their use

Functionality cookies

Cookies of this type are necessary for the proper functioning of some areas of the site. Cookies in this category include both persistent cookies and session cookies. Without these, the site or portions of it may not work properly, therefore, they are always used, regardless of user preferences. Cookies in this category are always sent from our domain.

Performance cookies

Cookies of this type are used to collect information on the use of the site. The Data Controller uses this information for statistical analysis to improve the site and simplify its use, as well as to monitor correct operational activity. This type of cookie collects information anonymously about user activity on the site and the way in which users arrived at the site and the pages visited. Cookies in this category are sent from the site itself

Cookies for the integration of third-party functionality

Cookies of this type are used to integrate third-party functionality in the site (e.g. youtube videos for supplementary materials). Cookies in this category can be sent from the domains of the partner sites or from those that offer the features present on the site. The Data Controller is not required to obtain user consent for Functionality cookies.

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.